MovePlan | Move Management & Office Relocation Services

Brief

 

As part of a scheme to establish a single unified college, bringing together departments from a variety of sites, MovePlan were appointed to project manage the relocation of this large college in the UK.  The scope of the project involved the relocation of five campuses across city, to a brand new complex.  Being an academic institution, the relocation was time critical, the key challenge being to deliver the relocation during the summer between terms in order to minimise disruption to both staff and students.

Achievements

 

MovePlan’s effectiveness in delivering a relocation under such significant time constraints was matched by the ability to adapt to a diverse range of subject areas.  From beauty salons to art studios, kitchens to engineering laboratories, MovePlan demonstrated responsiveness to the unique demands of each area, to the extent that cranes were procured to address the relocation of lathes. Included in the relocation were the vast computer rooms and the library, essential support elements of the college.  In addition, the relocation of the laboratories requires strict adherence to method statements, compiled in conjunction with the College.

 

The Project raised a range of challenges, highly significant given the essential access required to learning materials and teaching accommodation by both staff and students.  The new complex also presented change issues relating to new ways of working, such as the relocation to open plan from cellular offices.  Here, the MovePlan team’s experience and expertise was invaluable in composing communications to ease the process.

 

Along with a complete move management package, from fact-finding to scheduling, through to appointing the removal contractor and providing on-site supervision, MovePlan also undertook extensive file audits and co-ordinated and implemented the subsequent reduction programme.  The results were impressive in achieving reduced storage requirements; an overall 30% reduction figure for support staff and 41% reduction for teaching staff.

 

Relocation projects in this field are challenging in that they combine the relocation of both administrative and specialised functions within the context of unique environmental constraints.