MovePlan | Move Management & Office Relocation Services

Brief

MovePlan was appointed to manage the relocation of 500 staff for one of Ireland’s leading and law firms from three city centre sites to the new headquarters.

 

Achievements

 

A comprehensive Records Management Survey was undertaken which identified some 5,200 linear metres of filing to be relocated.  Meetings were arranged with department representatives to review their filing requirements and processes. Ownership of all filing was recorded and filing space in the new premises was allocated, ensuring that the appropriate file media was available and files were relocated to the most suitable site – i.e. within the fee earner’s office, or with their support team.

 

By putting sequential packing arrangements for the physical move in place (taking the library and deeds room into particular consideration) and by liaison with the furniture suppliers on the internal configuration details a seamless relocation of documentation was achieved.

 

Working with the in-house business development team, we set up and ran a communications programme to ensure that staff and management were kept engaged, motivated and informed throughout the project.

 

MovePlan’s key role, and thus how we added value, was via our processes (known as the MovePlan Toolkit©).  These processes and documents help ensure that the client had:

 

• Minimum downtime and disruption to staff throughout the project process with no loss of fee income
• Maximum benefit from the new environment from day one